Deceased Estates


Services
  • Administration of Deceased Estates as nominated Executor/Co-Executor.
  • Administration of Deceased Estates as Agent for the Executor.
  • General information and advice to beneficiaries and creditors regarding their interests.
Administration of deceased estates

The administration of a deceased estate is the process of distributing the deceased's assets and paying the debts. The process must comply with the procedures prescribed in the Administration of Estates Act 66 of 1965.

Estate Process

  1. Upon Death
    1. To report the estate to Efficient BOE, the family must attend to the following:
      1. Obtain Death Certificate.
      2. Establish whether a Will exists and contact the nominated executor/company.
    2. Once the above is completed:
      1. Provide full details of all assets, liabilities, etc., as well as the supporting documents to the executor/company.

  2. Report Estate to Master’s Office
    1. Nominated executor to establish:
      1. Is there a valid Will?
      2. Who are the beneficiaries in terms of the Will/Law of Intestate Succession where there is no Will?
      3. What are the assets and liabilities?
    2. Necessary reporting documents will be completed.

  3. Efficient BOE to Arrange for Executor’s Appointment
    1. Necessary documents are submitted to the Master of the High Court, who will appoint the Executor, where after the Executor can proceed with the administration of the Estate.
    2. Depending on the Master’s Office, there may be a delay in obtaining the Letters of Executorship/Authority. Once obtained, letters are sent to known debtors and creditors.

  4. Advertisement for Debtors and Creditors
    1. An advertisement must be placed in the Government Gazette and local newspaper, giving debtors and creditors 30 days to lodge any claims they might have against the estate.

  5. Interim Administration Process
    1. Executor must satisfy himself that the estate is solvent.
    2. Deal with assets.
    3. Pay creditors with proven claims.
    4. Submit final tax return.

  6. Liquidation and Distribution Account
    1. The Liquidation and Distribution Account will reflect all the estate assets, liabilities, beneficiaries, as well as income and expenditure after date of death (if applicable).
    2. Advertisements are placed in the Government Gazette and local newspaper, giving notice that the Liquidation and Distribution Account will lie for inspection for 21 days.
    3. The account can be reviewed and objections lodged with the Master of the High Court.

  7. Estate Distribution
    1. Provide a Cash Statement.
    2. Inheritance or portion thereof is paid to heir.
    3. Assets are distributed and transferred.
    4. Obtain clearance Certificate from SARS.
    5. Finalise Estate.

  8. Close the File
    1. Request Master of the High Court for a Filing Notice.

    Click here for a summary of The Estate Process

Reporting an estate at Efficient BOE

Please see our List of Documents and Information required when reporting an estate.

Complete/Request forms
  • Download the forms directly from our website, click here.
  • Request documents by sending an e-mail to info@efboe.co.za. Please include information such as:
    • Is there a Will?
    • If so, is Efficient BOE nominated/appointed as Executor?
    • Does the gross value of the assets in the estate exceed R250 000?
  • If someone other than Efficient BOE is appointed as Executor according to the Will, Efficient will act as Agent for the executor under a Power of Attorney signed by the Executor. In a case where there is no Will, a spouse, child or parent can be nominated as the Executor and Efficient will act as the Agent.

FORMS TO BE COMPLETED

In order to prevent any delays in the administration of the estate, please ensure that all documents are completed correctly and in full. Click here for instructions on how to complete the forms.

WHERE EFFICIENT BOE ÍS THE APPOINTED EXECUTOR, the following documents need to be completed:

  1. Estate Reporting Form
  2. List of documents and Information required
  3. Death Notice, Form J294
  4. Inventory, Form J243
  5. Affidavit Cause of Death
  6. Marriage Declaration
  7. Affidavit Master’s Office–Beneficiary
  8. List of Creditors
  9. Insurance Indemnity
  10. Next-of-Kin Affidavit, Form J192
  11. Beneficiary Questionnaire & Affidavit
WHERE EFFICIENT BOE IS NÓT THE NOMINATED EXECUTOR, the following additional documents need to be completed by the nominated executor, if:
  • a natural person (family member, friend, etc.) has been nominated as Executor;  or
  • the Will does not nominate a specific executor;  or
  • the nominated executor has died or has declined the appointment;  or
  • it is an intestate estate (no Will).
  • Acceptance of Trust as Executor, Form J190

    EXECUTOR’S APPOINTMENT
    An estate with a gross value exceeding R 250 000.00.

    OR

  • Undertaking and Acceptance of Master's Directions, Form J155

    SECTION 18(3) APPOINTMENT
    An estate with a gross value of R 250,000.00 or less.

    AND

  • Power of Attorney
  • Mandate
  • Affidavit Master’s Office (to replace document No 7 above)
  • Nomination to act as Executor (to be completed by all the heirs).
Documents A-F will be provided on request when applicable.

Contact Efficient BOE
  • Contact us on 0861 711 711;  or
  • Send an e-mail with the required forms and documents to info@efboe.co.za. Please remember to include the name of the Estate in the subject line;  or
  • Send a fax with the required forms and documents to 011 781 3933;  or
  • Post the original required forms and documents, preferably via registered mail, to Efficient BOE, P.O. Box 17, Pinegowrie, 2123;  or
  • If you are in our area, please contact us to make an appointment to report the estate at our offices. Please contact us.
PLEASE NOTE:  In case of reporting via e-mail or fax, the original documents and originally signed forms still need to be posted, preferably via registered mail, (to Efficient BOE,
P.O. Box 17, Pinegowrie, 2123), as the Estate cannot be reported to the Master of the High Court without it.

Please complete our contact form for any other questions you may have and we will get back to you as soon as possible.


DOWNLOADS


DOCUMENTS REQUIRED BY EFFICIENT BOE

Estate Reporting Form
List of documents and information required
Insurance Indemnity
Beneficiary Questionnaire & Affidavit
REPORTING DOCUMENTS REQUIRED BY THE MASTER OF THE HIGH COURT

Death Notice, Form J294
Inventory, Form J243
Affidavit - Cause Of Death
Marriage Declaration
Affidavit Master’s Office-Beneficiary
List Of Creditors
Next-of-Kin Affidavit, Form J192

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